Job description is a very essential part of every job in every organized working organization. As we know that writing and compiling job descriptions is another very important job of a Human Resources person in an organization. Why? Because it covers details of the daily duties expected from each employee in all departments of a given firm. Jobs description for each position is covering such areas as skills, tasks, functions and general responsibilities to be carried out by employees of a certain department.

Typical job description is usually cover and state the following:

• The title of the position
• The department under which the position is
• The duties/tasks/functions/responsibilities expected of the occupant of that position
• Educational qualifications needed for the position
• Experiences needed
• General and particular skills needed
• Membership of Professional bodies required
• The reporting format (who reports to who, in what order)

Prior a complete job description is prepared, usually HR person will conduct a comprehensive job analysis. The analysis will expose answers to each of these items above and help in getting the job done properly and faster. Aside from the above mentioned, abilities and competencies of the candidate is also put into consideration and has a place in the job description.

In compiling and preparing for a job description, the HR person always has an onerous task to prepare the description for each position in all departments within organization. The HR personnel gets these information by interviewing existing experience staff, conducting research, asking employees to fill in an already prepared questionnaire, observing performance of certain tasks, etc.

A very good and well prepared job description is a very valuable asset to the organization because it saves cost in the long run for the firm. Summarily, a good job description can do the following for the company, HR, and employees:

• Valuable helps during vacancy placement. It will help the HR person to know exactly what to write in the advert to attract the experienced employees.
• Helps in preparing interview questions, monitor answers given by interviewees.
• Very helpful to match employee skills, experiences and competencies during interview before employment.
• Describes a clear line between duties of one position from another position.
• explain the issue of who reports to whom.
• Assists in career path planning as well as succession planning.
• Helps to make the appraisal exercise simple and straightforward.
• It helps to draw a clear line between achievers and non-achievers in a certain department.

In summary, a job description is prepared by somebody or HR person to explain to employees what their duties and tasks are in the workplace. It also let an employee know where his duties ends and where the duty of another employee starts in order to avoid duty conflict and employee job duty related grievances.